Presenting authors must have been registered for the Congress by Friday 30 August.
All visitors to Australia must have a valid visa.
All visitors should apply for a visa at least three (3) months prior to their intended date of departure. The Congress Secretariat holds no responsibility for visa applications.
Inability to obtain a visa for travel to Australia does not constitute grounds for a refund. Further information about registration refunds can be found here.
Please visit the Department of Home Affairs for further visa information.
Oral Presentation Guidelines
Presentation length and time keeping
- Please refer to the program for the confirmed length of your presentation.
- As a courtesy to other speakers in your session and to ensure the program runs to time, please keep your presentation to your allocated time. Your session chair will provide time alerts and direct the questions.
- Please go to your allocated room 15 minutes before the session start time to meet with the Session Chair and familiarise yourself with the room and AV.
Presentation format and slide ratio
- Your presentation should be saved as a Microsoft office PowerPoint file. If you have created your presentation using Apple Keynote, you will need to save your file as a PowerPoint file.
- The slide ratio for your presentation should be set to 16:9.
Loading your presentation PowerPoint
- A speaker preparation room will be located in room 101 at the Melbourne Convention and Exhibition Centre.
- Speakers should report to the speaker preparation room at least 2 hours before their scheduled presentation, or the day prior.
- If you are presenting in the first session of a morning, please try to load your presentation the day before.
- Speakers are to bring their presentation on a USB with the file name including their first and last name.
- If you have any video files in your presentation, please have these files saved separately on your USB.
- If you would like to use your own laptop to present, please see the technicians in the speaker's preparation room at least 3 hours before your presentation to arrange.
Audio visual inclusions
The below audio visual will be provided in all session rooms
- Data/video projector with sound.
- A computer (PC) to which your presentation will be hyperlinked (once submitted to speaker preparation).
- Lectern and microphone.
If you wish to use your own laptop for your presentation, a standard HDMI connection will be available on the lectern. If you have an Apple Mac, you will need to bring the appropriate connection or adaption required.
Poster Presentation Guidelines
- Posters should be no larger than portrait A0 (841 mm x 1189 mm).
- Posters must strictly be in portrait orientation.
- All posters must be in English.
Tips for poster creation
- Your poster should include a title banner listing the presentation title as per your submitted abstract.
- The authors' names and their organisation(s) should be included.
- Text in the poster should be brief, clear, and concise.
- The poster should be understandable without oral explanation.
- Poster titles should be a minimum size of 45 pt.
- 24 to 32 font size single spaced is recommended.
- Avoid making the text all capitals as this makes it harder for the audience to read.
- Avoid using a mixture of font styles.
- A matt finish on photographs reduces glare and provides better visibility.
- Results should be displayed graphically, if possible, through the use of pictures, symbols and colour.
- Figure legends are essential; however, these should be clear and concise.
- Handouts of your poster presentation are permissible.
Printing your poster
If you would like to have your poster printed locally in Melbourne we suggested the below printing facility. It is conveniently located a 10-minute walk from the Melbourne Convention & Exhibition Centre. Visit their website to find out costs, as well as information on how to upload for print and collect.
Print on Demand
198 Clarendon Street
South Melbourne VIC 3205
P: (03) 9645 0339
Display your poster at the Congress
- Poster Area – Posters will be on display in the WCPAG 2019 Exhibition located in the Level 1 Foyer of the Melbourne Convention & Exhibition Centre accessed via the Clarendon Street side of the centre.
- Poster identification – A poster board will be allocated to each poster. Please look for the poster board with your poster number on it. Your acceptance letter will state the poster board location and your unique poster board number.
- Mechanism for poster hanging - Please bring a supply of Velcro to attach your poster to the display board.
How do I register?
Via our registration page.
Can I attend sessions?
Yes, registered delegates can attend all sessions.
Can I attend Social Functions?
Yes, a ticket to the Welcome Reception is included in Full Registration Fee. RSVP is via the online registration form.
You can purchase additional Welcome Reception tickets, or a ticket to the Congress Gala Dinner during the registration process.
Can I use my own laptop for presentation?
In order to facilitate the smooth running of the presentations and to ensure sessions don’t run overtime it is preferred that the congress equipment is utilised. If you do need to use your own laptop, please note that only a standard HDMI connection will be provided on the lectern. If you have a Mac you will need to bring your own connection cord or adapter. We suggest that you visit the Speakers’ Preparation room at least 2 hours prior to your session with your laptop to test.
Do I need to send a copy of my presentation prior to the Congress?
No, please take a copy of the presentation on USB to the Congress and visit the Speakers’ Preparation Room at least 2 hours prior to your talk. The technicians will then load your presentation accordingly and hyperlink to your presentation room. If you are speaking first up in the morning, you can load your presentation with the Speakers’ Presentation Room when you arrive onsite for the day.
How long is my presentation?
Please refer to the program for the confirmed length of your talk.
Who can I contact for further questions?
If you have any questions relating to your presentation, poster display or the Congress in general please contact;
PO Box 5005
Ph: +61 (0) 3 9682 0500